Together with the aforementioned AI and Smart Folders, this is an unbeatable combination for me. In DevonThink the mails are then stored in eml format, are displayed well rendered and are searchable. With DevonThink I can import emails either by drag & drop or simply by keyboard shortcut directly from my mail program MailMate. I want to have critical emails reliably retrievable on my computer, as I look up things in old messages on a daily basis. Simply leaving everything in my mail account is not an option for me in this regard. It sounds trivial, but I just haven’t found a good solution for storing old emails and keeping them searchable. After all, you don’t have to use every feature right away just because it’s potentially possible.īut the most important reason that brought me back to DevonThink was a very small one: archiving emails. I also think I’ll be using it more in the future. Smart Rules are an extremely powerful tool, though, and I’m glad DevonThink can do it. I haven’t used this much so far, mainly because I like to look at my files manually to avoid miscategorization. Those who know Hazel will understand the principle directly. For example, you can rename an invoice that is always the same according to a fixed scheme and then move it to the correct folder. One can define rule sets that automatically perform file operations. Smart Rules, on the other hand, I hardly use at the moment. DevonThink – powerful, but also complex (Source: DEVONtechnologies) This way, I quickly have all the documents I need for my business expenses at my fingertips. Devonthink to go icloud sync pdf#An example would be my tax return, where I then create a Smart Folder that bundles all documents that are tagged Paperless, are from the past year, are of the PDF file type, and have the word Bill in the title. I like to use this for individual projects when I need to pull documents together from different folders. Smart Folders are saved searches that put all files into a folder that match the search query. has the possibility to create Smart Folders as well as Smart Rules. The second reason is directly related to the first. I use this relatively rarely, but it doesn’t have to be the same for everyone. So you could open a paper and then see which papers with similar topics you still have in your database. The other way is also plausible, especially in an academic context. DevonThink helps me tremendously here because it suggests the right folder for an amazingly large number of documents. Since I have such an extensive filing system, it was extremely annoying when I had to first find the (sometimes deeply nested) folder for each document. The first reason is the built-in Artificial Intelligence that helps me sort files. And yet, I am currently using DevonThink again. I then tried various things, including the excellent Notebooks app, or even just solving everything with normal folders in the Finder. If I want to do something with the document that Devonthink can’t do, I have to export it first. Also, I didn’t like the fact that my documents were in a database, adding a layer of complexity. Whether this is primarily due to iCloud or to Devonthink, I don’t know. Over time, the frustrations have accumulated, especially because I had problems with the iCloud sync again and again. At that time, I used it as my digital archive, where I really stored everything: from scientific papers to electricity bills. Devonthink to go icloud sync series#Some time ago, I had a series on Devonthink here on the blog, in which I introduced and also evaluated the program. Recently, however, the app has become a permanent part of my setup again. I had turned my back on DevonThink for a long time: too complicated, constant problems with iCloud, and often just overkill.
0 Comments
Leave a Reply. |
AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |